Every company or organization generates significant quantities of documents. To ensure the tracking of versions, secure archiving and rapid retrieval, it’s essential to organize the paperwork efficiently. A better organization of documents makes it easier to locate and manage documents, which helps facilitate decision-making and problem-solving. It also reduces the cost of manual data entry and processing.
To streamline your documentation workflows, start by creating a document process model. This will outline the steps of your workflow and the people who will be involved in each stage, as well as the kinds of documents you’ll need to complete and then send out. You can then utilize a low-code workflow software such as frevvo to automatize the process of uploading and digitizing documents. Once your documents have been digitally digitized, they are able to be shared between teams and users can sign them with their eSignatures. This removes the need to print and fax, saves time and improves collaboration.
Moreover, a streamlined document workflow can allow you to cut down your paper usage by up to 70%. It can also boost efficiency by reducing amount of steps and handoffs you encounter in your workflow. This will lead to an improved timeline for projects. Document automation can also decrease human error by removing repetitive manual work. It also reduces the risk of misplacing or lost documents.
Achieving a better workflow for document processing also promotes a more connected and data-driven environment. This enhances communication between team members and enables them to make more informed decisions with accurate information. Furthermore, it allows you to meet regulations and improve compliance by enabling you to track changes in records over time, and quickly detect and fix gaps.
